Chef receiving checklist

Chef delivery check-in

Receipt items, quantities and package sizes are filled in. Check what arrived; open an item only to review or correct it.

Delivery details

Menu week Center Delivery date Chef initials

0Pending

0Safe to use

0On hold

How to check your delivery

Receipt quantities and package sizes are entered for you. Review each prefilled quantity, confirm what arrived, and enter only discrepancies, damage, or substitutions.
Match the exact approved brand and product.
For a label fully reviewed on this device in the last 30 days, compare today's physical package with the saved size, ingredients, and allergen warnings. Confirm it is unchanged. Otherwise complete the five label checks.
If peanut or tree nut appears anywhere, mark Hold — Do Not Use.

Different package size is allowed only for the same exact approved item.The shopper must recalculate the package count so the total purchased amount still meets or exceeds the quantity required: packages to buy = required total ÷ new package size, rounded up.

Complete-order sign-off

By clicking, I confirm all receipt quantities and package sizes, condition and temperature, applicable labels, and substitutions. Everything listed is received and safe to use. Enter any problem below instead.

These confirmations cover the entire weekly delivery, including items that do not need a detailed allergen hold check below.

Individual confirmations and problems

Every ordered item is accounted forMissing, short, damaged, or unavailable items are entered below. Quantities and package sizes are correctAny different size is the same exact approved product and package count was adjusted. All applicable labels were visually inspectedThe physical packages were checked, not only the online listing. Every substitution is approvedNo unapproved brand or product entered storage or service.

Missing items for same-day reorder Holds, damage, or size adjustments

Save writes the delivery date, receiver, quantities, missing or damaged amounts, substitutions, label decisions, notes, and usable yields to the center’s Airtable receiving record. Completion stops the director reminders and texts Evelyn.

Receipt items — review only differences

You can save progress before every item is finished. The delivery is complete only after all checks are resolved.

Draft entries save on this device. They are stored in Airtable only after “Save Weekly Delivery Verification” confirms the center record was updated.